Establishing the Project Scope Paper

Establishing the Project Scope Paper

Establishing the Project Scope

Project management is an essential skill that every healthcare provider, including nurses, should possess. Health organizations implement projects regularly to achieve their desired outcomes. In doing this, they rely on the knowledge, skills, and experience of their staff in undertaking project activities. As a result, nurses should understand the different aspects related to project scope. Consequently, the purpose of this paper is to explore aspects related to project scope in healthcare projects.

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Steps of Developing a Project Scope

Project scope is a developed plan to guide the project implementation process. It guides the activities that should be undertaken in the project alongside their deliverables. The development of a project scope occurs in a series of steps. The first step is defining project goals. The goals provide insights into the intended purpose of the project to the organization. The goals should be specific, measurable, achievable, realistic, and timely. The second step entails the determination of potential factors that may affect the project implementation process. The identification guides the development of effective project strategies. The third step is resource identification. Adequate financial, human resources, and materials are required for successful project implementation. The project scope should provide insights into the resources needed for the project. The fourth step is developing a milestone schedule. The schedule guides the implementation process and benchmark data for evaluation. The fifth step is stakeholder identification(Springer, 2019). The stakeholders will be crucial for the project’s success since they will have a direct or indirect role in its implementation.

Importance of Stakeholder Understanding of Project Scope

Stakeholders need to understand the project scope. Their understanding informs them about the additional strategies that should be incorporated into the project for its success. Stakeholder understanding also eliminates potential barriers to project implementation. An example is the elimination of potential resistance from them due to their enhanced level of awareness and adoption of behaviors that align with the project objectives. Stakeholder understanding also increases their level of participation in the project initiatives. Stakeholders are motivated to play a proactive role in the project for its success and ownership(Bove & Houston, 2020). Therefore, stakeholder understanding of the project scope should be prioritized in any project.

Steps of Identifying High-Level Deliverables and Key Milestones

Some steps can be adopted in identifying high-level deliverables and key milestones in project implementation and management. One of them is breaking down the different phases of the project and their required activities. Tools such as work breakdown structure and Gantt chart can be used to breakdown the different phases of the project alongside their activities. Deliverables can then be developed based on the identified project phases. The other step entails developing the scope statement for each of the phases. The scope statement will guide the determination of the results that would be used in evaluating the project’s success. The last step is developing a checklist for use by the project team in determining the success of the adopted interventions (Bove & Houston, 2020). The checklist will be used to determine if the project should progress to the next steps or not.

Steps to Create Completion Criteria

A project completion criterion is an approach to determining if the project objectives have been achieved or not. The criteria act as a checklist for the realization of the project deliverables. Several steps will be considered in the development of the completion criteria. One of them will be reviewing the developed project schedule to determine its completeness. The review will seek to identify if the entire deliverables have been achieved or not. The second step is involving the project team in developing completeness criteria and assessing project status. Involving the project team will enhance collectivism in the project evaluation process. It will also facilitate the identification of the project steps that might have been omitted in the implementation process. The third step is discussing the completion criteria and project outcomes with the stakeholders. This step informs them about the effectiveness of the adopted interventions and weaknesses that should be addressed for optimum project outcomes. The last step is signing off the project by the project management team (Institute, 2019). Sign-off shows that the project team implemented it according to the developed procedures.

Reporting Success Criteria

Success reporting criteria take into consideration several aspects. One of them is resource utilization. A project is considered successful if the allocated resources were utilized efficiently to achieve optimum project outcomes. The other success criterion is the timeline. A project is considered successful if the outcomes were achieved within the specific timeline. The other criterion is deliverables. Achieving the set project deliverables is reported as a success. Stakeholder satisfaction is also another criterion that should be considered in reporting project success (Institute, 2019). Therefore, the project team should consider multiple aspects of reporting project success.

Conclusion

The project scope is important in any project in healthcare, as it guides the project implementation process. Stakeholders should have an adequate understanding of the project scope for them to provide the desired support for the project’s success. Project deliverables and milestones guide the success of the project process. Reporting project success should consider the multiple indicators of project deliverables that were of focus in the project implementation process.

References

Bove, L. A., & Houston, S. M. (2020). Project Management Skills for Healthcare: Methods and Techniques for Diverse Skillsets. Taylor & Francis.

Institute, P. M. (2019). A Guide to the Project Management Body of Knowledge (PMBOK(R) Guide-Sixth Edition / Agile Practice Guide Bundle (HINDI). Project Management Institute.

Springer, M. L. (2019). Project and Program Management: A Competency-Based Approach. Purdue University Press.

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For this assignment, you will conduct research and learn how to develop a project scope document that outlines key factors in project scope development. In 750-1,000 words, address the following:

Identify the steps in developing a project scope.
Evaluate the importance of the stakeholder’s understanding of in and out of project scope.
Create the steps for how to identify high-level deliverables and key milestones.
Identify the steps to create the completion criteria.
Report the success criteria (completed within budget and on schedule).
You will not include the time it takes to complete this task as part of your practicum hours.

You are required to cite a minimum of three scholarly resources to complete this assignment. Sources must be published within the past 5 years and appropriate for the assignment criteria and health care and health informatics content
Rubric
collapse Developing a Project Scope assessment
Developing a Project Scope
7.7 points
Criteria Description
Developing a Project Scope

5. Target
7.7 points
A discussion of the steps in developing a project scope, including how to develop the problem statement, is thorough.

4. Acceptable
6.7 points
A discussion of the steps in developing a project scope, including how to develop the problem statement, is detailed.

3. Approaching
6.08 points
A discussion of the steps in developing a project scope, including how to develop the problem statement, is present.

2. Insufficient
5.7 points
A discussion of the steps in developing a project scope, including how to develop the problem statement, is present but lacks details or is incomplete.

1. Unsatisfactory
0 points
A discussion of the steps in developing a project scope, including how to develop the problem statement, is not present.

collapse Stakeholder Understanding of a Project Scope assessment
Stakeholder Understanding of a Project Scope
7.7 points
Criteria Description
Stakeholder Understanding of a Project Scope

5. Target
7.7 points
Evaluation of the importance of stakeholder understanding of in and out of project scope is thorough.

4. Acceptable
6.7 points
Evaluation of the importance of stakeholder understanding of in and out of project scope is detailed.

3. Approaching
6.08 points
Evaluation of the importance of stakeholder understanding of in and out of project scope is present.

2. Insufficient
5.7 points
Evaluation of the importance of stakeholder understanding of in and out of project scope is present but lacks details or is incomplete.

1. Unsatisfactory
0 points
Evaluation of the importance of stakeholder understanding of in and out of project scope is not present.

collapse Identifying High-Level Deliverables and Key Milestones assessment
Identifying High-Level Deliverables and Key Milestones
7.7 points
Criteria Description
Identifying High-Level Deliverables and Key Milestones

5. Target
7.7 points
A discussion of how to identify high-level deliverables and key milestones is thorough.

4. Acceptable
6.7 points
A discussion of how to identify high-level deliverables and key milestones is detailed.

3. Approaching
6.08 points
A discussion of how to identify high-level deliverables and key milestones is present.

2. Insufficient
5.7 points
A discussion of how to identify high-level deliverables and key milestones is present but lacks details or is incomplete.

1. Unsatisfactory
0 points
A discussion of how to identify high-level deliverables and key milestones is not present.

collapse Completion Criteria assessment
Completion Criteria
7.7 points
Criteria Description
Completion Criteria

5. Target
7.7 points
Steps identified to create completion criteria are thorough.

4. Acceptable
6.7 points
Steps identified to create completion criteria are detailed.

3. Approaching
6.08 points
Steps identified to create completion criteria are present.

2. Insufficient
5.7 points
Steps identified to create completion criteria are present but lack details or are incomplete.

1. Unsatisfactory
0 points
Steps identified to create completion criteria are not present.

collapse Success Criteria assessment
Success Criteria
7.7 points
Criteria Description
Success Criteria

5. Target
7.7 points
A discussion of how to report the success criteria (completed within budget and on schedule) is thorough.

4. Acceptable
6.7 points
A discussion of how to report the success criteria (completed within budget and on schedule) is detailed.

3. Approaching
6.08 points
A discussion of how to report the success criteria (completed within budget and on schedule) is present.

2. Insufficient
5.7 points
A discussion of how to report the success criteria (completed within budget and on schedule) is present but lacks details or is incomplete.

1. Unsatisfactory
0 points
A discussion of how to report the success criteria (completed within budget and on schedule) is not present.

collapse Thesis, Position, or Purpose assessment
Thesis, Position, or Purpose
3.85 points
Criteria Description
Communicates reason for writing and demonstrates awareness of audience.

5. Target
3.85 points
The thesis, position, or purpose is persuasively developed throughout and skillfully directed to a specific audience.

4. Acceptable
3.35 points
The thesis, position, or purpose is clearly communicated throughout and clearly directed to a specific audience.

3. Approaching
3.04 points
The thesis, position, or purpose is adequately developed. An awareness of the appropriate audience is demonstrated.

2. Insufficient
2.85 points
The thesis, position, or purpose is discernable in most aspects but is occasionally weak or unclear. There is limited awareness of the appropriate audience.

1. Unsatisfactory
0 points
The thesis, position, or purpose is not discernible. No awareness of the appropriate audience is evident.

collapse Development, Structure, and Conclusion assessment
Development, Structure, and Conclusion
4.4 points
Criteria Description
Advances position or purpose throughout writing; conclusion aligns to and evolves from development.

5. Target
4.4 points
The thesis, position, or purpose is coherently and cohesively advanced throughout. The progression of ideas is coherent and unified. A convincing and unambiguous conclusion aligns to the development of the purpose.

4. Acceptable
3.83 points
The thesis, position, or purpose is logically advanced throughout. The progression of ideas is coherent and unified. A clear and plausible conclusion aligns to the development of the purpose.

3. Approaching
3.48 points
The thesis, position, or purpose is advanced in most aspects. Ideas clearly build on each other. Conclusion aligns to the development of the purpose.

2. Insufficient
3.26 points
Limited advancement of thesis, position, or purpose is discernable. There are inconsistencies in organization or the relationship of ideas. Conclusion is simplistic and not fully aligned to the development of the purpose.

1. Unsatisfactory
0 points
No advancement of the thesis, position, or purpose is evident. Connections between paragraphs are missing or inappropriate. No conclusion is offered.

collapse Evidence assessment
Evidence
2.75 points
Criteria Description
Selects and integrates evidence to support and advance position/purpose; considers other perspectives.

5. Target
2.75 points
Comprehensive and compelling evidence is included. Multiple other perspectives are integrated effectively.

4. Acceptable
2.39 points
Specific and appropriate evidence is included. Other perspectives are integrated.

3. Approaching
2.17 points
Relevant evidence that includes other perspectives is used.

2. Insufficient
2.04 points
Evidence is used but is insufficient or of limited relevance. Simplistic explanation or integration of other perspectives is present.

1. Unsatisfactory
0 points
Evidence to support the thesis, position, or purpose is absent. The writing relies entirely on the perspective of the writer.

collapse Mechanics of Writing assessment
Mechanics of Writing
2.75 points
Criteria Description
Includes spelling, capitalization, punctuation, grammar, language use, sentence structure, etc.

5. Target
2.75 points
No mechanical errors are present. Skilled control of language choice and sentence structure are used throughout.

4. Acceptable
2.39 points
Few mechanical errors are present. Suitable language choice and sentence structure are used.

3. Approaching
2.17 points
Occasional mechanical errors are present. Language choice is generally appropriate. Varied sentence structure is attempted.

2. Insufficient
2.04 points
Frequent and repetitive mechanical errors are present. Inconsistencies in language choice or sentence structure are recurrent.

1. Unsatisfactory
0 points
Errors in grammar or syntax are pervasive and impede meaning. Incorrect language choice or sentence structure errors are found throughout.

collapse Format/Documentation assessment
Format/Documentation
2.75 points
Criteria Description
Uses appropriate style, such as APA, MLA, etc., for college, subject, and level; documents sources using citations, footnotes, references, bibliography, etc., appropriate to assignment and discipline.

5. Target
2.75 points
No errors in formatting or documentation are present. Selectivity in the use of direct quotations and synthesis of sources is demonstrated.

4. Acceptable
2.39 points
Appropriate format and documentation are used with only minor errors.

3. Approaching
2.17 points
Appropriate format and documentation are used, although there are some obvious errors.

2. Insufficient
2.04 points
Appropriate format is attempted, but some elements are missing. Frequent errors in documentation of sources are evident.

1. Unsatisfactory
0 points
Appropriate format is not used. No documentation of sources is provided.