Data Management Best Practices Paper

Data Management Best Practices Paper

Data Management Best Practices Paper

Healthcare providers can use Health Information Management System (HIM) applications to gather, store, and keep enormous amounts of sensitive patient data as well as other personal information that must be kept secure. It encompasses systems for collecting, storing, managing, and transmitting a client’s electronic medical record (EMR), healthcare operational management, and health policy decision support (Bernardi et al., 2019). Core health data, outcomes administration, order management, data integration, correspondence, patient support, and reporting are all important features of an EHR system. Caregivers and administrators should collaborate with information technology (IT) and health information management (HIM) providers to make sure healthcare programs keep best practices and comply with current data security laws that protect the security, authenticity, and accessibility of organization and patient data. The purpose of this paper is to find out the best practices for improving data security and ensure privacy of data at Vila health.

ORDER A PLAGIARISM-FREE PAPER HERE ON;Data Management Best Practices Paper

 

Vila Health’s Security and Privacy Issues

There are numerous security and privacy concerns at Villa Health. Since it was last updated, the Security and Privacy Policy has indeed been changed. Despite this, various hospital employees have varying worries regarding the security and privacy of patient data. Phillips, an IT manager, for example, is concerned with security requirements that haven’t been updated since 2007. Healthcare is a continuously evolving sector, and healthcare providers must keep up with rising demand by updating their healthcare and healthcare infrastructure. To handle emerging threats to patient safety and privacy, hospitals must adapt their policies and regulations. Villa Health does not consider IT administrators’ perspectives on patient privacy and security.

Phillips noted in an interview that while there are differing viewpoints on how to increase the security and privacy of patient records, their perspectives are not taken seriously because doctors’ ideas predominate. Malware attacks and the theft of equipment storing patient data are also a concern for hospitals. Phillips is concerned about cyber attacks and the theft of portable electronic devices that store patient data, such as laptops, USB devices, and smartphones, according to the Villa Health case. Phillips’ lack of enthusiasm for increasing patient safety corresponded with Holland’s claim that one of his employees (Jay Austin) had long argued that the hospital required a solid security plan. The organization, on the other hand, does nothing. This is only a tiny portion of the inquiries Villa Health employees have about patient information security and privacy. To strengthen security and avoid potential attacks on patient data, organizations must work diligently to upgrade all healthcare systems and services.

End-user Responsibilities and Best Practices for Security and Privacy of Patient Data

Healthcare workers have a responsibility to preserve the privacy and security of patient data as end-users of health care data. Phillips stated the organization did a good job of trying to restrict access to patient information in an interview with Villa Health. The human resources department of the company collaborates with the IT department to ensure that hospital employees have access to the information they require. Many aspects of the EHR and health information system (HIS) also contain logging features to keep track of who has access to patient data (Zhou et al., 2018). This feature is critical for safeguarding patient information. These capabilities notify administrators of violations by displaying a red flag on the system.

Some Villa Health personnel are unaware of their obligations to safeguard patient information. This misunderstanding is exemplified by the fact that some personnel brings home gadgets with patient information, putting them at risk. Hospitals should tighten protocols to prevent illegal access to information, according to Fink, head of clinical operations, and examine the implications of non-compliance (Zhou et al., 2018). To avoid unwanted access, hospitals must also follow best practices for the security and protection of patient data. Authentication, encryption, data concealing, access control, auditing, and auditing are all covered in these suggestions. These approaches keep track of the activity of the numerous people who use the system to look into violations. Patient health depends on understanding end-user obligations and best practices for patient data security and privacy.

Best Practices for Privacy, Data Security, and the Integrity of Patient Information

Authorization, authentication protocols, surveillance, and auditing are all recommended best practices for ensuring patient privacy, data security, and integrity. Verification that the user is who he purports to be is required as part of authentication. The authentication process has several functions, including granting access to secure information and safeguarding the user’s identity (Zhang et al., 2018). VillaHealth has a variety of techniques for delivering patient data, including verification procedures, but the most staff, particularly those who aren’t in IT, are unaware of the necessity for them. One of the primary issues in protecting patient data, according to research on information security management in healthcare, is bottlenecks or insufficient authentication procedures.

Villa Health’s HR director, Elaine Charland, said the department’s certification efforts need to be tightened, citing numerous instances of record abuse. System administrators can also provide physicians varied rights and credentials to view patient records via access control (Zhang et al., 2018). This eliminates the need for many healthcare professionals to access the same data by guaranteeing that only doctors who require it has access to it. Finally, surveillance and auditing entail analyzing system events to detect intruders. System administrators can use auditing to record system activities while maintaining a log of all visits for security considerations. These three strategies are essential for safeguarding the security and confidentiality of patient data.

Specific End-user Training or Policy Improvements

To ensure the privacy and security of patient information, end-user education and policy modifications are essential. Healthcare workers indicated a lack of information about how to enhance the security and privacy of patient data in an interview done by Villa Health. According to Charland, hospitals have evolved a lot over the years, therefore policies and procedures for using patient data must be thoroughly evaluated to reflect the current patient requirements and best practices (Pian et al., 2020). Hospitals must foster a safety culture by emphasizing safety awareness and teaching about patient confidentiality and security.

Conclusion

The way patient data is managed has been transformed thanks to HIS. However, as the amount of health data collected expands, so does the risk connected with it. Hospitals spend the majority of their budget on data security. Hacking, unintentional access to patient data and theft of equipment storing patient data are all potential hazards to the security and privacy of patient data. Villa Health has been striving to improve patient privacy protections, but more has to be done. Healthcare is a constantly changing industry, and healthcare providers must update their healthcare and infrastructure to keep up with increased demand. Hospitals must modify their rules and procedures to deal with new threats to patient safety and privacy. Villa Health does not take into account the views of IT administrators on patient privacy and security.

References

Bernardi, R., Sarker, S., & Sahay, S. (2019). The role of affordances in the deinstitutionalization of a dysfunctional health management information system in Kenya: An identity work perspective. MIS Quarterly, 43(4), 1177-1200.  https://misq.umn.edu/skin/frontend/default/misq/pdf/appendices/2019/V43I4Appendices/08_14187_RA_BernardiAppendices.pdf

Pian, W., Song, S., & Zhang, Y. (2020). Consumer health information needs: A systematic review of measures. Information Processing & Management, 57(2), 102077. https://doi.org/10.1016/j.ipm.2019.102077

Zhang, X., Liu, S., Chen, X., Wang, L., Gao, B., & Zhu, Q. (2018). Health information privacy concerns, antecedents, and information disclosure intention in online health communities. Information & Management, 55(4), 482-493. https://doi.org/10.1016/j.im.2017.11.003

Zhou, L., Zhang, D., Yang, C. C., & Wang, Y. (2018). Harnessing social media for health information management. Electronic Commerce Research and Applications, 27, 139-151. https://doi.org/10.1016/j.elerap.2017.12.003

BUY A CUSTOM-PAPER HERE ON;Data Management Best Practices Paper

Research best practices for improving hospital data security and ensuring that privacy requirements are being met. Then, write a 3-4 page scholarly paper (plus references) containing your research findings and recommendations for implementing those best practices.

Introduction

Note: Each assessment in this course is supported by the work you have completed in previous assessments. Therefore, complete the assessments in the order they are presented.

HIM systems make it possible for health care organizations to collect, store, and maintain vast amounts of patient data and other confidential information that must be kept secure. Nurse leaders and managers must work with IT and HIM system vendors to ensure that their systems are compliant with current privacy regulations and must ensure that best practices are in place to protect the confidentiality, integrity, and availability of organizational and patient information.

This assessment provides an opportunity for you to research and recommend best practices for improving hospital data security and ensuring that patient privacy requirements are being met.

Overview and Preparation

Requirements

Research best practices for improving hospital data security and ensuring that privacy requirements are being met. Then, write a scholarly paper, using the APA Style Paper Tutorial [DOCX], containing your research findings and recommendations for implementing those best practices.

The requirements for your paper, outlined below, correspond to the grading criteria in the scoring guide. Be sure that, at a minimum, you address each criterion. You may also want to read the Data Management Best Practices Scoring Guide to better understand how each criterion will be assessed.

Analyze Vila Health’s security and privacy issues.
Articulate end-user responsibilities and best practices related to the security and privacy of patient data.
Develop best practices for privacy, data security, and the integrity of patient information.
Recommend specific end-user training and policy improvements to ensure end-user compliance with privacy and data security standards.
Write clearly and concisely in a logically coherent and appropriate form and style.
Write with a specific purpose and audience in mind.
Organize and structure your writing coherently.
Adhere to scholarly and disciplinary writing standards and APA formatting requirements.
Adhere to the accepted rules of grammar and mechanics.
Proofread your writing to minimize errors that could distract readers and make it more difficult for them to focus on the substance of your assessment.
Additional Requirements

Your assessment should also meet the following requirements:

Format: Format your paper per current APA style. The APA Style Paper Tutorial [DOCX] can help you in writing and formatting your paper. Be sure to include:
A title page, abstract, and references page.
Appropriate section headings.
Length: Your paper should contain 3–4 pages of content plus the title page, abstract, and references page.
References: Cite at least three current (within the past five years), peer-reviewed or evidence-based sources to support your best practices and recommendations.
Portfolio Prompt: You may choose to save your paper to your ePortfolio.

Competencies Measured

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

Competency 3: Develop privacy and security requirements and components of policies and procedures for health information system use to ensure confidentiality, integrity, and availability of organizational and patient information.
Analyze a health care organization’s security and privacy issues.
Articulate end-user responsibilities and best practices related to the security and privacy of patient data.
Develop best practices for privacy, data security, and the integrity of patient information.
Competency 5: Design a training plan that ensures knowledge transfer through end-user resources and training on current health care technology.
Recommend specific end-user training or policy improvements to ensure end-user compliance with privacy and data security standards.
Competency 6: Communicate effectively with diverse audiences, in an appropriate form and style, consistent with applicable organizational, professional, and scholarly standards.
Organize content so ideas flow logically with smooth transitions.
Apply APA style and formatting to scholarly writing.